The management of files is an essential aspect of any business. It is essential to keep them organized in a way that ensures compliance and improves workflows. Utilizing the right document management software is an ideal way to achieve that. It’s also beneficial to have a system that can provide users with access to the most current versions of all documents. This can help businesses avoid confusion over older versions and assures that their employees are using the most recent version.
Apart from file storage, most effective document management systems incorporate image scanning and optical character recognition (OCR). These two functions enable you to transform paper records into digital files which are searchable. These features can save you time and effort. This is because the process of looking through the physical stack of papers is much slower and tedious than doing it in an online system.
If you’re seeking a highly customizable document management system, you might consider FileHold. This platform offers different pricing levels, allowing you to add and remove users based on your business’s expansion. It offers many important features, including compliance tracking and classification, eSignature and file recovery.
Other important features of FileHold include a user-friendly interface as well as workflow automation capabilities and advanced security settings. It offers a variety of integrations with other software and is compatible with all operating systems. It’s accessible on a large variety of devices, including iOS or Android mobile apps. The support for customers and training options are also applauded.